Bylaws for Arnold Community Theatre Troupe (ACTT)
Article I- Mission Statement
“The Arnold Community Theatre Troupe is dedicated to providing the community a quality artistic outlet with theatrical productions put on by members of the local community. It is our hope to raise local interest in the arts and theatre, provide local theatre enthusiasts with a place to express their art, and unite members of the community through the joy of performance.”
Article II- Rules of Compliance
Section 1- This theatre troupe’s rules and activities will always comply with the laws of the city, state, and nation.
Section 2- This theatre troupe and its members will always comply with these bylaws regarding all business carried out by this theatre troupe.
Section 3- Violation of these bylaws shall result in disciplinary action, at the discretion of the Board of Officers.
Section 4- This theatre troupe will never discriminate on the basis of sex, sexual orientation, race, creed, ethnicity, or disability.
Article III- Members
Section 1- To receive membership one must submit an application to the board of officers. Upon majority approval of their application one is made a member of the theatre troupe.
Section 2- Members will also be expected to pay an annual fee of three dollars to retain membership.
Section 3- Members ages 12 and over and only members ages 12 and over will have the following privileges: the power to hold office, committee, and leadership positions, the power to vote on leadership positions, and the power to direct a production.
Section 4- Members are expected to comply with the rules of these bylaws and never act as a representative of the Arnold Community Theatre Troupe without board approval. Violation of this agreement makes all members subject to removal of their membership status by the board of officers.
Article IV- Officers
Section 1- The following officers will be elected to the Board of Officers once a year: President, Publicist, Secretary, GOFER, and Treasurer.
Section 2- Each specific officer will have an equal vote (excluding the president who will only vote in special circumstances). Each officer will also have the following specific duties.
President: Leads meetings, tiebreaker in votes, various executive duties, and oversees all committees.
Secretary: Takes meeting minutes and makes those available to all ACTT members, schedules meetings and ensures attendance at meetings, database and inventory upkeep.
Treasurer: Pays bills, watches bank account, learns about non-profit status, keeps track of all financial records.
Publicist: Updates website, contacts press, distributes posters.
General Officer For Every Requirement (GOFER): Responsible for any tasks which other officers need help with or any miscellaneous duties which are not explicitly included in other officers' duties. This officer must be competent in all other officer areas and/or willing to learn. The GOFER also oversees the Gofer Squad.
Article V- Officer Election
Section 1- Officers will be elected once a year.
Section 2- Officer Elections will be held in February at the most convenient date for all members.
Section 3- Only members may vote in officer elections.
Section 4- Officer Election will take place at a party for all members held on the most convenient date in February.
Section 5- Members who cannot attend the meeting will be allowed to submit an absentee ballot to the president no later than one week before the election. It will be the responsibility of the board to see that absentee ballots are released in a reasonable amount of time.
Section 6- The first election under these bylaws will take place in February 2013. The board elected in 2011 will serve until that election for an extended term.
Section 7- Officers will be elected by simple majority. There must be at least 15 voters to hold a quorum.
Article VI- Officer Removal
Section 1- If an officer continually fails to fulfill their duties the officer will first receive a warning from the president. If the president is the officer in violation then the other members may unanimously vote to issue the president a warning.
Section 2- Once a warning from the president has been given if the officer continues to fail their duties the officer can be put on probation by the majority of the board. If the president is under warning the other board members may unanimously vote to put the president on probation.
Section 3- While on probation if the officer continues to not fulfill their duties the officer may be removed by unanimous vote of the other board members.
Section 4- If an officer is removed by vote or sickness and distress a temporary officer will be appointed by the president until the next election. If the board member removed is the president the remaining board members must appoint a new president.
Section 5- Probation can be removed at anytime by the president and probation may be removed from the president at anytime by unanimous vote of the other board members.
Article VII- Board Meeting Rules of Procedure
Section 1- The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the theatre troupe in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the theatre troupe may adopt.
Section 2- To run a meeting a Quorum of 4 officers must be present (one of them must be the president).
Section 3- Meetings will take place at least once a month, with other meetings scheduled as needed.
Section 4- Members may attend any meeting.
Section 5- Members may be removed from any meeting if they are found to be disruptive to business.
Section 6- Meetings must be announced at least a week in advance.
Section 7- Meetings will run no longer than three hours unless predetermined by the board.
Article VIII- Committees
Section 1- Committees can be created and dissolved by the president at any meeting.
Section 2- Committees can be chaired by any member.
Section 3- The following standing committees will always exist.
The Budget committee- led by the treasurer
The Gofer Squad- led by the Gofer
The Website Committee- led by the publicist
The Community Outreach Committee- led by the publicist
The Inventory Committee- led by the secretary
Article IX- Procedure of Productions
Section 1- The Board will be in charge of selecting the shows for their term of office. Shows should be selected with careful consideration of the members.
Section 2- After a show has been selected by the board, the board has a responsibility to select a director and technical director.
Section 3- The technical director and director will be responsible for submitting a budget to the board for approval within the first month of their selection.
Section 4- Ticket pricing and rules of complimentary tickets must be approved by the board.
Section 5- The board will appoint an oversight committee for every show, which will be in charge of helping the director and technical director achieve a successful show, by reporting back to the board on behalf of the director. The oversight committee will ensure that all funds and resources are being allocated appropriately and that rehearsals are being carried out with the proper conduct expected of ACTT.
Article X- Amending the Bylaws
Section 1- Should it be found necessary to amend these bylaws the changes should be identified by the board of officers. Then after the changes are unanimously approved by the board of officers they must be approved by a majority of all members of ACTT.
Section 2- Amendments to these bylaws shall take effect the next event or meeting following their appropriate approval.
Article XI- Ratifying the Bylaws
Section 1- These bylaws shall be ratified following unanimous approval of all current board members.
Section 2- These bylaws shall go into effect immediately following ratification, with the first official election under these bylaws taking place in 2013.
Article XII- Dissolution
Section 1- Upon dissolution of the Arnold Community Theatre Troupe all debts and bills will be paid, then all remaining funds will be donated to another nonprofit organization unanimously approved by the current board.
“The Arnold Community Theatre Troupe is dedicated to providing the community a quality artistic outlet with theatrical productions put on by members of the local community. It is our hope to raise local interest in the arts and theatre, provide local theatre enthusiasts with a place to express their art, and unite members of the community through the joy of performance.”
Article II- Rules of Compliance
Section 1- This theatre troupe’s rules and activities will always comply with the laws of the city, state, and nation.
Section 2- This theatre troupe and its members will always comply with these bylaws regarding all business carried out by this theatre troupe.
Section 3- Violation of these bylaws shall result in disciplinary action, at the discretion of the Board of Officers.
Section 4- This theatre troupe will never discriminate on the basis of sex, sexual orientation, race, creed, ethnicity, or disability.
Article III- Members
Section 1- To receive membership one must submit an application to the board of officers. Upon majority approval of their application one is made a member of the theatre troupe.
Section 2- Members will also be expected to pay an annual fee of three dollars to retain membership.
Section 3- Members ages 12 and over and only members ages 12 and over will have the following privileges: the power to hold office, committee, and leadership positions, the power to vote on leadership positions, and the power to direct a production.
Section 4- Members are expected to comply with the rules of these bylaws and never act as a representative of the Arnold Community Theatre Troupe without board approval. Violation of this agreement makes all members subject to removal of their membership status by the board of officers.
Article IV- Officers
Section 1- The following officers will be elected to the Board of Officers once a year: President, Publicist, Secretary, GOFER, and Treasurer.
Section 2- Each specific officer will have an equal vote (excluding the president who will only vote in special circumstances). Each officer will also have the following specific duties.
President: Leads meetings, tiebreaker in votes, various executive duties, and oversees all committees.
Secretary: Takes meeting minutes and makes those available to all ACTT members, schedules meetings and ensures attendance at meetings, database and inventory upkeep.
Treasurer: Pays bills, watches bank account, learns about non-profit status, keeps track of all financial records.
Publicist: Updates website, contacts press, distributes posters.
General Officer For Every Requirement (GOFER): Responsible for any tasks which other officers need help with or any miscellaneous duties which are not explicitly included in other officers' duties. This officer must be competent in all other officer areas and/or willing to learn. The GOFER also oversees the Gofer Squad.
Article V- Officer Election
Section 1- Officers will be elected once a year.
Section 2- Officer Elections will be held in February at the most convenient date for all members.
Section 3- Only members may vote in officer elections.
Section 4- Officer Election will take place at a party for all members held on the most convenient date in February.
Section 5- Members who cannot attend the meeting will be allowed to submit an absentee ballot to the president no later than one week before the election. It will be the responsibility of the board to see that absentee ballots are released in a reasonable amount of time.
Section 6- The first election under these bylaws will take place in February 2013. The board elected in 2011 will serve until that election for an extended term.
Section 7- Officers will be elected by simple majority. There must be at least 15 voters to hold a quorum.
Article VI- Officer Removal
Section 1- If an officer continually fails to fulfill their duties the officer will first receive a warning from the president. If the president is the officer in violation then the other members may unanimously vote to issue the president a warning.
Section 2- Once a warning from the president has been given if the officer continues to fail their duties the officer can be put on probation by the majority of the board. If the president is under warning the other board members may unanimously vote to put the president on probation.
Section 3- While on probation if the officer continues to not fulfill their duties the officer may be removed by unanimous vote of the other board members.
Section 4- If an officer is removed by vote or sickness and distress a temporary officer will be appointed by the president until the next election. If the board member removed is the president the remaining board members must appoint a new president.
Section 5- Probation can be removed at anytime by the president and probation may be removed from the president at anytime by unanimous vote of the other board members.
Article VII- Board Meeting Rules of Procedure
Section 1- The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the theatre troupe in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the theatre troupe may adopt.
Section 2- To run a meeting a Quorum of 4 officers must be present (one of them must be the president).
Section 3- Meetings will take place at least once a month, with other meetings scheduled as needed.
Section 4- Members may attend any meeting.
Section 5- Members may be removed from any meeting if they are found to be disruptive to business.
Section 6- Meetings must be announced at least a week in advance.
Section 7- Meetings will run no longer than three hours unless predetermined by the board.
Article VIII- Committees
Section 1- Committees can be created and dissolved by the president at any meeting.
Section 2- Committees can be chaired by any member.
Section 3- The following standing committees will always exist.
The Budget committee- led by the treasurer
The Gofer Squad- led by the Gofer
The Website Committee- led by the publicist
The Community Outreach Committee- led by the publicist
The Inventory Committee- led by the secretary
Article IX- Procedure of Productions
Section 1- The Board will be in charge of selecting the shows for their term of office. Shows should be selected with careful consideration of the members.
Section 2- After a show has been selected by the board, the board has a responsibility to select a director and technical director.
Section 3- The technical director and director will be responsible for submitting a budget to the board for approval within the first month of their selection.
Section 4- Ticket pricing and rules of complimentary tickets must be approved by the board.
Section 5- The board will appoint an oversight committee for every show, which will be in charge of helping the director and technical director achieve a successful show, by reporting back to the board on behalf of the director. The oversight committee will ensure that all funds and resources are being allocated appropriately and that rehearsals are being carried out with the proper conduct expected of ACTT.
Article X- Amending the Bylaws
Section 1- Should it be found necessary to amend these bylaws the changes should be identified by the board of officers. Then after the changes are unanimously approved by the board of officers they must be approved by a majority of all members of ACTT.
Section 2- Amendments to these bylaws shall take effect the next event or meeting following their appropriate approval.
Article XI- Ratifying the Bylaws
Section 1- These bylaws shall be ratified following unanimous approval of all current board members.
Section 2- These bylaws shall go into effect immediately following ratification, with the first official election under these bylaws taking place in 2013.
Article XII- Dissolution
Section 1- Upon dissolution of the Arnold Community Theatre Troupe all debts and bills will be paid, then all remaining funds will be donated to another nonprofit organization unanimously approved by the current board.
